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| Q: How do I post a NSF Check? |
A: When a check has been returned to you from your bank due to Non Sufficient Funds (NSF), the invoice(s) will need to be reopened that were paid by that check.
To reopen the invoice(s), use the following steps.
1. From the A/R Reports menu, print a Cash Receipts Journal. Select a date range surrounding the date of the returned check, the customer for which the check was returned and enter "Y" for Show A/R Transactions. The resulting report will indicate the invoices and amounts that were paid by this check. The column indicated by "Div-Invoice No" will show the Division and Invoice number for the check number on the line above it.
2. From the A/R Invoice Payment Entry screen, use the F10 key to select "Find Customer by Invoice" from the menu.
3. Enter the division number and invoice number indicated on the Cash Receipts Journal report at the appropriate fields and use the ENTER key to move to the invoice detail screen. When the invoice detail appears, the company's history from this invoice forward will appear on the screen.
4. Move to the Check Number field and enter the check number for the returned check.
5. At the Amount field, enter the returned check amount as a NEGATIVE amount (i.e. -250.00).
6. Make sure this amount is applied to the correct invoice and use the ENTER key to update the apply amount. If there are multiple invoices that the credit should apply toward, they must be handled individually. While still on the invoice line(s), use the F4 To See Additional Invoice Information key to enter notes in the memo line referencing the returned check. When the To Apply field shows as 0.00, use the F2 Save key to save the transaction.
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| Information on the web at: http://www.datamodes.com |
| For more information, contact: tech@datamodes.com |
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