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| Q: How do I apply A/P Credit Vouchers? |
A: The Apply A/P Credit Vouchers program will allow the operator to close open voucher amounts against credit vouchers for a vendor. The operator division, year, period, and post date will default into the appropriate fields on the screen.
When the vendor is selected, the Cash Account will default from the Teledex Vendor record. This cash account may be changed if necessary. All the open vouchers for the selected vendor, division, and cash account will display. If there are no open vouchers, the operator will receive an error stating 'Vendor Has No Open Vouchers For Division/Cash Account.
The operator will select vouchers that need to be applied to each other by moving to the credit vouchers they wish to apply and selecting those amounts by using the ENTER key on the voucher line.
The Apply column will display with the credit amount and the 'Curr Bal' amount for the credit will appear at the fields for 'Tot Cr' and 'To Apply' on the header portion of the screen. If more than one credit memo is selected, these fields will calculate the total of all credits selected.
The vouchers will then be selected against which the credits are to be applied. As vouchers are selected, the 'To Apply' field will decrease by that amount. The entire credit voucher amount must be applied; these amounts cannot be partially applied and left open.
The 'Tot Cr' field at the top of the screen will display the accumulation of all negative vouchers that were selected. The 'To Apply' field will display the amount of the negative vouchers still needing to be applied. The transaction is not complete and will not post until the 'Tot Cr' field displays a negative number and the 'To Apply' field is Zero.
Once the 'To Apply' field at the top of the screen is zero, the operator can use the F2 Save key and a prompt will appear asking "Apply Vouchers?" with the default being 'N' (No). Once 'Y' (Yes) is selected, the transaction will be posted. A journal entry number will be assigned and will appear briefly at the top of the screen.
If the operator tries to use the F2 Save key before the 'To-Apply' field is zero, an error message will occur and the operator will be asked if they wish to 'continue processing' or 'clear the transaction without saving'.
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| Information on the web at: http://www.datamodes.com |
| For more information, contact: tech@datamodes.com |
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