A: In order to write an Accounts Payable check from within DataModes, an A/P Voucher must exist for the operator to select for a check. After the voucher has been entered, the following steps may be taken. If the voucher is being entered for a manual check, the Pay Date field should be the date of the check.
1. From the Accounts Payable Menu, select A/P Manual Check Entry.
2. The autopost code for the Default A/P account will appear but may be changed to another cash account for this check. At Open Vouchers to Pay Date, enter the date that was entered on the voucher field Due Date.
3. Enter the date the check was written, the check number that was used and select the Vendor to whom the check was written.
4. When the Vendor has been selected, all open vouchers will display for that vendor. Make sure each voucher that was paid by this check has the Pay Date that was entered on the selection screen and that the Total paid in the lower right corner is the total of the manual check that was written. When all amounts have been entered and verified, the F2 Save key may be used to post the manual check to the general ledger account.
To verify:
Run a Check Register to verify the manual check number is present. Run a History by Vendor report to verify the voucher(s) shows the payment.
